Assistant Administrator, Photograph Conservation Department, The Metropolitan Museum of Art (New York, NY)

By Katie Sanderson posted 08-09-2019 11:13

Assistant Administrator, Photograph Conservation Department


The Metropolitan Museum of Art Photograph Conservation Department is seeking qualified candidates for an Assistant Administrator position. The Assistant Administrator is the sole administrator in the Department of Photograph Conservation and as such oversees all administrative responsibilities related to finance, planning, new initiatives, development, communications, and office and lab functioning and coordination. Duties include supervision of volunteers and guidance for some interns.

This position offers an exciting and dynamic work environment with an opportunity to initiate improvements to the smooth functioning and growth of the Museum’s newest, smallest, and incredibly active and vibrant center for conservation, preservation, research, education, and advocacy.


  • Annual preparation of all departmental budget proposal documents including templates and narratives.
  • Oversight of all income and expenditures throughout the fiscal year.
  • Preparation of all work statistics, financial reports; reports to Visiting Committees; Director’s Office.
  • Donor outreach, donor oversight, donor event planning and event execution.
  • Oversight of and planning for Visiting Committee meetings.
  • Tracking of all donor funds and monitoring of specified fund spending; ensures donations are allocated correctly.
  • Works together with Conservator in Charge to prepare grant proposals and all reporting on grant-funded activities.
  • Initiates and manages contracts for various projects.
  • Assists with loan procedures for works of art.
  • Submits JIRA work requests; prepares monthly JIRA statistics.
  • Serves as departmental Computer Liaison Group representative.
  • Delegates access to servers; creates accounts and sets up permissions for new staff, interns, fellows and contractors.
  • Assists with preparation of Hiring Review Panel paperwork.
  • Attends Professional Forum, Collections Care Group, and other meetings and takes notes for conservators as needed. Provides updates at All Staff Meetings and as requested.
  • Drafts, edits, designs, and distributes quarterly departmental Bulletin. Ensures all donor and copyright information is properly listed.
  • Augments and updates departmental online presence including Instagram account and Department page on Met website.
  • Manages Conservator in Charge appointments, travel arrangements, and expense reporting.
  • Proofreads articles and reports for conservators and fellows.
  • Manages departmental Study Collection: cataloging new acquisitions; processing acquisition paperwork; writing letters of thanks to donors; tracking object locations; assisting with object rehousing and organization.
  • Oversees sourcing and purchasing of some lab and office materials and equipment.
  • Serves as one of the Integrated Pest Management representatives for Photograph Conservation.
  • Assists with maintenance of hard copy and electronic conservation records.
  • Reception and telephone duties.
  • Purchases supplies, coordinates service contracts for laboratory equipment, and lab improvement projects working with Museum departments and outside contractors; arranges for maintenance of office equipment.
  • Oversees departmental time keeping; maintains address lists and calendars.
  • Other duties as assigned or self-initiated.


Experience and Skills:

  • A minimum of three to five years of demonstrated administrative job experience, preferably within a cultural institution.
  • Ability to anticipate departmental needs, to initiate activities, and to follow through independently.
  • Proven track record as a competent, detail-oriented, proactive administrator with ability to both work independently and amongst a diverse group of professionals.
  • Excellent communication and writing skills.
  • Excellent interpersonal skills including professional and pleasant telephone manner.
  • Outstanding organizational skills and ability to multitask.
  • Experience with event planning is essential.
  • Experience interviewing and supervising volunteers and interns is preferred.

 Knowledge and Education:

  • Bachelor’s degree required.
  • Professional competence with word processing. Advanced level abilities with Excel, InDesign, JIRA, TMS, and other custom software programs.
  • Willingness and ability to learn and implement new software as necessary.
  • Experience with managing and record keeping of financial data required.
  • An interest in, experience with, and/or educational background in photography, time-based media art, preservation, or art history is desirable.
  • Fluency in English required; foreign language proficiency a plus.

Send a letter of interest and resume to and to

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.